Financial Assistance to Professional Bodies and Seminar/Symposia

The Science and Technology Professional Bodies & Academes of Science and Engineering play an important role in creating cohesiveness amongst scientific community by organising technical meetings, seminars, conferences and workshops. They also bring out scientific journals, technical bulletins, proceedings of networking events and other publications to serve the cause of wider dissemination of scientific research output. Such events help scientific community to keep abreast of the latest developments in their respective scientific / technical areas and also provide a platform to establish connectivity with other individuals and research groups to exchange information not only limited to the event but on a regular basis.

SERB extends partial financial support, on selective basis, for organising such events (National as well as International). Academic institutions, research laboratories, professional bodies and other non-profit organisations, engaged in promoting scientific research, are eligible for financial support under the scheme. The support is primarily given to encourage participation of young scientists and research professionals in such events along with nominal support for pre-operative expenses like announcements brouchers etc.

The primary focus of the scheme is to support events having strong orientation towards scientific research in the areas of basic sciences, engineering, technology, agriculture & medicines. Events dealing with social science, management and those purely concerned with policy matters are generally not encouraged but may be considered as an exceptional case if there is a strong interface with mainstream areas of support. The scientific/technical contents of the events, thematic relevance, contextual impact and extent & level of participation are key components for deciding the support worthiness and quantum of support for individual events.

Eligibility

  • Applicant should be and Indian Citizen residing in India.
  • The applicant(s) must hold a regular position in a recognized academic institution or in a national laboratory / recognized R&D institution.
  • Application should be submitted not earlier than six months and not later than three months, before the date of the event.

Online Application Procedure

For successful online submission of the application the following points may be noted:

  • Convener should first register into the online website.  click here to register
  • After log-in, go to Menu --> Proposal Submission --> Form Submission. Select scheme "Seminar/Symposia (SSY)" and Click on "Start Submission" Button.
  • Some of the details of your proposal like Name of Event (max 500 characters), Venue (max 500 characters), Keywords (max 6 words), Objectives of event (max 6000 characters), Broad details of Estimated Expenditure, RTGS/Salary Breakup have to be entered at the time of proposal submission.
  • Other relevant information of the proposal has to be uploaded in single PDF file not more than 10 MB as other technical document (OTD). Download Template

Enclosure required pertaining to the events


Mandatory For All Appplicants
  • Certificate from the Convener.Download Template
  • Endorsement Letter from the Head of Institution.Download Template
  • Announcement Brochure.
  • Technical Program with session Wise details and name of session chair/co-chair.
  • List of Keynote Speakers.
  • Download Template

Additional enclosure (for events being organized by Registered Societies)

  • Local Chapters of the Society if not registered separately should submit their application only through their registered body. (Grants, if approved, will be released only in favor of main Society).
  • Registration Certificate of Society;
  • Memorandum of Association & Byelaws;
  • Audited Statement of Accounts of the Society for previous three years.
  • Latest Annual Report along with Society’s elected members list.
  • Audited Income & Expenditure Statement and Utilization Certificates in respect of the grants received from SERB during previous three financial years.
  • Darpan Portal Proof Document

Additional enclosures (for events being organized by private Colleges including Private Medical & Engineering Colleges)

  • Letter of Affiliation/recognition thus obtained from regulatory bodies vis., UGC, AICTE, Central/State Universities;
  • A Resolution passed by the Governing Council thereby authorizing the Head of the Institution to receive the financial assistance from SERB.
  • Audited Income & Expenditure Statement and Utilization Certificates in respects of the grants received under this scheme during previous three financial years.

Contact person Details:

The contact details of Programme Officers are given below:
Dr. Ramesh V, Scientist 'C'
Science and Engineering Research Board
5 & 5A, Lower Ground Floor,
Vasant Square Mall,Plot No. A, Community Centre,
Sector-5, Pocket-5, Vasant Kunj
New Delhi-110070
Email: drvramesh@serb.gov.in


Frequently Asked Questions:


Q1: Who can apply for Seminar/Symposia scheme?

A1: Any of the academic institutions, research laboratories, professional bodies and other non-profit organizations engaged in promoting and disseminating scientific research results in India to organize National or International Conference, Seminar, Workshop etc., are eligible for partial financial support under the scheme.

 

Q2: When the proposal/application can be submitted?

A2: Application should be submitted online only not earlier than 180 Days and not later than 60 Days, before the start date of the event.

 

Q3: What documents should be submitted with the application?

A3:
Mandatory For All Appplicants

  • Certificate from the Convener.Download Template
  • Endorsement Letter from the Head of Institution.Download Template
  • Announcement Brochure.
  • Technical Program with session Wise details and name of session chair/co-chair.
  • List of Keynote Speakers.
  • Download Template

Additional enclosure (for events being organized by Registered Societies)

  • Local Chapters of the Society if not registered separately should submit their application only through their registered body. (Grants, if approved, will be released only in favor of main Society).
  • Registration Certificate of Society;
  • Memorandum of Association & Byelaws;
  • Audited Statement of Accounts of the Society for previous three years.
  • Latest Annual Report along with Society’s elected members list.
  • Audited Income & Expenditure Statement and Utilization Certificates in respect of the grants received from SERB during previous three financial years.
  • Darpan Portal Proof Document

Additional enclosures (for events being organized by private Colleges including Private Medical & Engineering Colleges)

  • Letter of Affiliation/recognition thus obtained from regulatory bodies vis., UGC, AICTE, Central/State Universities;
  • A Resolution passed by the Governing Council thereby authorizing the Head of the Institution to receive the financial assistance from SERB.
  • Audited Income & Expenditure Statement and Utilization Certificates in respects of the grants received under this scheme during previous three financial years.

 

Q4: Under which heads the support is provided?

A4: The support is provided under the:

  • Domestic Travel for Young and Senior Scientists (Indian Only)
  • Contingencies (Stationary items, Working Tea / Lunch, Audio-Visuals etc.)
  • Pre-Conference Printing (Announcements, abstracts etc.)

 

Q5: Can I get full support to organize the event?

A5: No, only partial support is provided. Organizations should indicate the details of any support expected from other agencies, including host institute.

 

Q6: Can I pay TA/DA for International experts/participants?

A6:No, the support is only meant for the participation of Indian scientists.

 

Q7: Can I get the remittance in favor of convener / organising event’s account name?

A7: No, the grants-in- aid can only be released in favor of Head of the Institution (in case of the Central/State Institutions, Laboratories, Universities & Colleges) OR President/Secretary (in case of the registered Societies) as per RTGS.

 

O8:Can I get the support for organizing the event outside India?

A8: No, the support is available for organizing the event within the country.

 

Q9: Can the event be organized under collaboration of any other institutes/organization?

A9: Yes, the event can be organized jointly with any other institute(s)/organization(s).

 

Q10: What is Darpan Portal Proof Document?

A.10: As per the directive of Government of India, a Society / NGO / Trust / Entity etc. should be registered on NGO Darpan Portal, and must have the “Unique Id” provided by the NGO Darpan Portal. Therefore; an NGO / Society / Trust is required to provide the Unique Id proof of their corresponding organization to SERB along with application for support to organize a specific event of societal importance.